We’re 18Doors, a fast-paced, national Jewish nonprofit with a collegial, warm organizational culture and entrepreneurial spirit. We are the only national Jewish non-profit laser focused on understanding, connecting with and communicating the needs of Jewish interfaith couples and families. We’re growing quickly, with a budget of about $3 million and staff and rabbinic fellows in 23 communities around the country and in Canada. 18Doors has a website full of essays, advice, resources and recipes; programs for interfaith couples and families; a Jewish clergy referral service; rabbinic fellowship program and professional development for Jewish leaders, professionals and organizations—all focused on helping couples and families to connect and build the Jewish life they want. We want our team to reflect the diversity of our world, and of the Jewish interfaith couples and families who we work with.
You are good-natured, highly organized, super detail-oriented, calm under pressure and collaborative, and thrive in a fluid, fast-paced and entrepreneurial environment. You know your way around managing an office and the schedule and demands that come with running a small but growing national organization. You inspire confidence with your discretion, excellent time management, executive functioning and communication skills, are proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and have experience with programs such as Zoom, Doodle, Expensify, Asana, Salesforce and Canva, or are willing and able to learn them and other new technology. You are able to effectively manage up.
You will work closely with both the CEO and COO, and will maximize the effectiveness of the organization in meeting its goals by providing comprehensive administrative support. You will be responsible for the oversight of the administrative activities of the executive office including, but not limited to: managing administrative functions, the CEO’s schedule and communications; supporting fundraising efforts; planning and executing the logistics of all staff and board meetings; and additional office support.
You will be required to be onsite at our National office in Natick, Mass., at least one day each week until the office reopens fully, then you will be onsite 5 days a week.
We want our team to reflect the diversity of our world, and of interfaith couples and families. 18Doors is committed to diversifying our employees and welcomes applications from those groups that have historically been underrepresented in our organization—people of color, people with disabilities and LGBTQ people.
Requires a bachelor’s degree and 5 to 7 years of administrative assistant experience in a corporate, business or law firm environment or an equivalent combination of education and experience. Experience working within non-profit organization and with interfaith families or Jewish organizations is a plus.
Must be highly organized and extremely detail oriented.
Outstanding prioritization skills and time management skills.
Excellent interpersonal, written and verbal communication skills and exemplary attention to detail.
Ability to work effectively and diplomatically with all members of the 18Doors community, including the Board, donors and staff.
Demonstrated ability to take initiative, anticipate the CEO’s needs and determine urgent matters that require the CEO’s attention.
Ability to work in a virtual environment.
Ability to set priorities, work independently, multi-task with regular interruptions, problem solve, maintain confidentiality and coordinate projects successfully.
Demonstrated dependability, reliability and flexibility.
Schedule may include some evening or weekend hours, as needed.
Proficiency with MS Office required, experience with programs such as Expensify, Asana, Salesforce and Canva preferred, and ability to learn new technologies.
Comfortable with the ambiguity that sometimes occurs in a fast-paced organization, and flexible enough to meet changing demands.
Personal commitment to building an inclusive Jewish community a plus.
This position is located in Natick, MA, and reports to the CEO and COO. We provide a comprehensive suite of benefits, including 100% paid health insurance for the employee; generous time off; short term and long term disability; and 401(k) matching.